How to Organize a Successful Fun Fair

Organizing a fair is one of the easiest ways to raise funds for an upcoming event. But as enjoyable and popular it is, planning a fair can be quite tiring as there is so much work you need to put on. Whiter it is for your school, workplace or your church, here are some tips you can rely on when planning your fair.

Pick a Venue

This is one of the biggest issues when it comes to planning a fair. You will need to find a space that is big enough to host a large crowd and put up all the food stands and set up the games you plan to have. If it is for school, you can choose the school gym or the playground. For your workplace or the church choosing the parking area is one of the options. If you don’t have a space at your institute, then you will have to reserve a local park or a playground that is nearby. When picking your venue make sure you also have enough parking space, access to power source and bathrooms nearby.

Pick the Games

Games and rides are an important part of any fair. For small fairs you can plan some games yourself; especially for small children. Activities such as bean bag toss, ring toss or cake walk are some of the traditional games you can choose. If you are planning to rent rides from a carnival company, make sure to check on their safety records. Advertise the games and activities you have in the fair before and on the day of the fair. Arranging small prizes for the winner of the games is a good way to get a lot of people to play.


After the games and the rides, food is the next best thing in a fair. The cheapest way to set up food stands is getting volunteers from your institute to make food items. Divide food and beverages among them and get them and you can setup home-made food stands for everyone who will come to the fair. You can also place orders in nearby restaurants or bakeries, or hire food vendors to setup their stands on the big day. Some of the most popular fair food include, hot dogs, burgers, sandwiches, chips, popcorn, and ice cream. While planning food, also decide how much disposable cups, plates and napkins you will need. Make sure to set up enough trash cans too.

Setting up the Fair

The most difficult part is setting up the fair and handling the logistics. Think of the number of game stands and food stalls you will have and call a place where you can hire tents Sydney to set up the stalls. Especially if you are hosting at an outside venue this is one thing you cannot overlook. Also, think of instances where you need a power source. Will there be music playing or will you make a local band play? If you are planning to hold it till night, then how to get the lights set up? Get a tech expert’s help to set up these before the fair starts.

The success of your fair depends on how well you plan it. Keep these tips in mind and get the help of your friends/ colleagues/ neighbours without trying to plan it all alone.

Cordelia Knotts

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